Outlook duplicating emails when moved The POP3 settings on your account might be the reason why you received duplicate emails on your account. Basically, I will end up with duplicate deleted emails and one of them is always marked as unread. Inbox. user 1 - receives the email but the details in the subject are all duplicated. com, MSN. I use Outlook to manage my Gmail account. Everything was working fine until earlier today when I noticed that emails I was moving into other folders (subfolders under my main account) were duplicating. This happens for every email that I reply Dear Emma Cipriani,. Our developers will collate and review suggestions and incorporate them into product planning discussions. Hi CraigBond， Good day. No luckily the email moved is shown only in the selected folder. After syncing, all emails remain in respective folders, however, the only exception is the Inbox folder, if I delete an email from the original inbox (Skrzynka odbiorcza, gets moved to Kosz) and go to Inbox after about 3 to 5 seconds the email gets moved to Trash. Any subfolders to those top-level folders are not We are users just like you who help other users. By Jabin Manandhar November 18, 2023 Outlook 4 Mins Read. While organizing messages from one particular folder into its own subfolders, I selected about 10 emails at once but the program accidentally highlighted all emails within the folder. For example, if you have a rule that moves or copies messages sent to a distribution list to another folder, you may receive a duplicate email from yourself. I have the following 3 options selected in Conversation Settings: Show messages from other folders; Always expand selected conversation; Use classic indented view; When I search, there are several duplicated emails showing up in the results 1. Once I do this, I get Junk email, but it's treated as a regular folder. Vanished. Check for Email Account Settings: Duplicate emails can also be caused by incorrect email account settings. Zilch. I should have told you that I have 2 email accounts in Outlook, an outlook. #3 Repair Outlook Data Files: If corruption is suspected, use Outlook’s built-in repair tool (Scanpst. Hi @ AVIJITDAS-9815, Since you have a large number of emails, you maybe need scripts to remove duplicate Items from a Mailbox, here's a sample script for your reference and hope it can help you: Removing Duplicate Items from a Mailbox Please Note: Since the web site is not hosted by Microsoft, the link may change without notice. When I send the signature from Apple Mail and Gmail, the images display correctly. It is also will have both emails in the Sent folder. This thread is locked. Should you have questions, please don't hesitate to post back. exe file for Outlook 2016/2019/2021/365 is typically located in the following folder: 32-bit Windows C:\Program Files\Microsoft Office The reason why your emails disappear when you move them to a sub-folder, it might be moved to other folder or your Outlook is not yet finish in the synchronization process. I have several outlook email rules, but still get many duplicates from some senders. Go to the "Home" tab: Click on the "Home" tab in the Outlook ribbon. 20384 and for the past few builds, it appears that an issue has regressed. 99% of the time a duplicate email will appear after one minute. Here are some steps you can take to prevent email address duplication: Manual Deduplication: Open your Outlook and go to the Contacts section. The third-party tools are developed in such a way that you do not need to worry about duplicate emails or other duplicate Outlook items anymore. In this article, we have collected the most common causes of Outlook duplicates and suggested ways to deal with them. Using Outlook recently, I began to see my emails duplicated to a "MY FOLDERS" section. I am glad to assist you. We have been testing your query from our side, based on our test result, if your When I search either my inbox folder, sent items, or any folder in outlook 2016 it brings up duplicate emails every time I attempt a search. Works properly. ***Post moved by the moderator to the appropriate forum category. when I go to the sub fold the same email is safely sitting there. To prevent Outlook 2007 from duplicating emails when you move them back to your Hotmail Inbox, we advise you to check your POP settings in Outlook. But junk mail does continue to go to the made up folder. Incorrect email rules setup: One of the primary reasons for duplicate emails in Outlook is the improper configuration of email rules. One possibility is that you have the option “Mark items as read when viewed in the Reading Pane” checked in your Outlook settings. " were already done. Incorrect import of PST files results in duplicate emails. In GMAIL I deleted the ZZarchive label. We will not be monitoring this thread moving forward so, if you need further assistance, please create a new thread to discuss these concerns by clicking this link: Create a new question Hi MS Team,I've created a Contact Group in Outlook, within that group there are multiple distribution lists plus individual recipient emails. com account. com One of the most powerful tools for organizing your email is the use of rules. So for most of the users I have every email at least When moving an email to a shared mailbox in Outlook (mac) the email is replicated if it already exists in that mailbox. Welcome to Q&A! Does the "card" you mentioned above mean different Outlook email folders like "Inbox" or "Deleted Items"? In order to further confirm your issue, I am trying to retell your issue like below, please help check if there is any misunderstanding: A customer encountered an issue when moving emails from one specific Personally go through the folder and delete any duplicate emails you come across. Go to Control Panel > Mail > Email Accounts. I’ve installed / uninstalled several times but what ends up happening each and every time is . Go to the File tab, click on Account Settings, then click on Account Settings again. I set my Outlook account as IMAP with optimum as my internet provider (mail. Recreated the OST file and issue seemed to be resolved, however she noticed today that when she moves an e-mail from her inbox to a different folder then a copy is created in the "Recover If you are still experiencing duplicate emails in your inbox, you can try unsubscribing from the “All Mail” folder in Outlook. For recipients that 1) belong to For your question #2 " For recipients that belong to a distribution list but also have their individual email listed, would they receive multiple emails or When it's opened in Apple Mail, the images are duplicated. It's driving me insane. Multiple resynchs later and still no duplicate emails in Outlook and no synch errors. I just got a new computer and am setting up my email account in Outlook 2016. Check Outlook Add-ins: Duplicate emails could be caused by certain third-party add-ins or integrations. Unnecessary copies of emails, The advanced tools for importing from EML, MSG and MBOX allow you to mark imported messages or move imported files to another folder to avoid So I know that Outlook moves items between folders when using the drag and drop function, however on this one machine (running windows 10 and office 2016 32bit) when drag and dropping between mailbox subfolders (not PSTs) the email remains in both locations. Thanks for choosing Microsoft Community. Advertising firms or groups may send you the same email, newsletter, or press release several times in order to Hello, When I drag an email from my inbox to a specific Outlook folder, it creates a copy instead of moving it! Is there a way to avoid such an unpleasant function and to have the email moved to the selected folder? Use the Move to Folder or Copy to Folder option: Select the email(s) you want to move, click on the “Move” button on the Outlook ribbon, and select the folder you want to move the email(s) to from the drop-down list. What email address are you having trouble with? Only provide us with the domain if it's in @outlook. You can create a rule to automatically move duplicate emails to a designated folder. Thus, creating the duplicate email. In Outlook 2010 the email would automatically delete when moved. How to install and run the New Outlook and Classic Outlook side by side; Windows 11 and Outlook; An easy upgrade? Remove “External” tag from Outlook Message List; Creating, using and managing Signatures; Mail Merge: Create and send personalized bulk emails; View HTML source code of an email in New Outlook; Backup and Restore all Outlook data Is it possible it is something in GMAIL that is duplicating all e-mails in YYarchive. If he did, to test if the issue was related with the desktop client or the account itself, you may ask that sender to close Outlook desktop client and use the Outlook on the Web It seems you’re experiencing an issue with duplicated email addresses in the notes section of your Outlook contacts. When I moved an email to a subfolder, the email kept duplicating every time Outlook synchronised. Hi there, I have an online archive mailbox on my exchange that went from 150Gb to 390Gb when I tried to migrate it to a new mailbox database. I am currently using my personal Gmail to send and receive mail from my Microsoft 365 business account. I even get duplicates in different folders. It’s common for Outlook users to receive duplicate emails, but several times, this can often cause problems and stress. For more information, Delete duplicate calendar items - Microsoft Support. pst file from the older machine. Please help me find a solution This thread is locked. Hi @Bas Slaats , . Select the email account that is causing the issue and click on Change. If you have any questions, please feel free to ask Two folders which I had moved the emails from, into the new 3 sub folders, have returned with the emails within them. There are several reasons for the duplicate emails, but it’s essential to identify and address the You can also opt for a reliable Third-Party Outlook Duplicate Remover tool for permanently removing the Outlook duplicates. Reinstalled Outlook. I like to keep my email files on my local computer. Click the “create rules” in the Home Hi RicardoCdl, Thank you for choosing Microsoft community. It processes both email messages and posts in mail-type Microsoft Outlook folders. This allows the script to run against mailboxes in Office 365, and then you can remove Based your description：Outlook rule to delete duplicate emails (duplicates because of aliases and forwarding, not server errors)? I would like to cooperate with you working on this case. How can I stop this? Where a client does not cc me directly I still may need the email so can't simply have a rule to move those from my inbox. For emails, this is no problem but for any other Outlook item it is easiest to view the items in a table view, then select the duplicates, then delete them. I have the same question (0) Report abuse Report abuse. When I go to the subfolder, they are also in there. When moving a email to task to a directory folder a copy remains in Outlook. 2) I’ll move To do this: a. (Skrzynka odbiorcza, gets moved to Kosz) and go to Inbox after about 3 to 5 seconds the email gets moved to 1. com or Live. The current set up in Gmail is: Mail is sent through: outlook-emeawest2. I can't understand how my Outlook got so corrupted. If the built-in cleanup tools in Outlook aren't doing the trick, consider using reliable third-party tools specifically designed to remove duplicate emails. I don't know what UniversalOutlook is. Other than having the rules option available to me the only other difference that I I have iPad, iPhone and UniversalOutlook also synced. I've tried the method that involves sorting by modified that, but don't trust it. I like Outlook mail and always prefer it over other email programs, BUT I cannot figure out how to STOP yahoo from sending duplicate emails. However, for us to Please move the email locate in inbox folder to another folder and go to Outlook web application do whether check this email has moved or not. I dont know if they are being received by the recipient twice, but the sent email is showing in my sent box with a duplicate. For Outlook App: Open Outlook and go to File > Office Account. as per the description you have shared, we understand that you want to clarify if conversation emails automatically move the entire email conversation to another folder. Update Outlook. The email that comes into the inbox is categorized and then moved to a folder called "my_tasks" and a subfolder the folder named as 1 of the four CSRs to be worked on by a manager. Then the email comes back to my inbox, it is still shown as being read. Reopen Outlook and check if the duplicates are gone. g. In one case, I removed (deleted) one rule and changed the target folder. You need to be admin or contact your IT department for helps. Press the Delete button to remove the duplicate calendar meetings in Outlook. AOL is mail server, who took over for Verizon in November or Dec of 2017. This was causing the migration job to prolong as the mailbox Hi, we are in the migration process to exchange 2016. com. Harassment is any behavior intended to disturb or upset a Two folders which I had moved the emails from, into the new 3 sub folders, have returned with the emails within them. Strangely enough, this problem does not occur when I click on the emails via another card. The reason there are duplicates in the Sent Items folder is that the server automatically creates an item in the Sent Items and Outlook uploads the same item again. Restoring the email will create a copy in the deleted items folder. The emails are IDENTICAL, and sometimes they will duplicate numerous times. I then resynch and the email now shows in the same Outlook folder. Tried removing Account, uninstalling Outlook, and turning off our Mobile phones, just to make sure it wasn't something with Outlook Mobile app; same behavior with phones The emails in question are certainly spam - message trace on several confirms they are being flagged as spam and then moved because of an inbox rule. 3. Beyond the email clients I've mentioned, I have no idea how the signature will display. Remember, while duplicating emails, it’s crucial to ensure you have the necessary permissions if the email isn’t solely yours. I did test on our side, and if I duplicated an email address in the “TO” list, the recipients receive only one message and do not receive the same message repeatedly. But if you have a large number of duplicate emails in different Outlook folders, it will take too much time to find, compare and delete them manually. *** Skip to main content. I tried this multiple times and each time it worked. When I drag and drop emails from my Inbox into another folder, it copies them now rather than moving them. Welcome to Microsoft community. I have to move it from that junk folder to the actual junk folder. After more exploration, the email comes into my inbox without issue. For example, when two or more 'move a copy to' rules are applied to certain incoming messages. Download the free desktop and mobile app to connect all your email accounts, including Gmail, Yahoo, and iCloud, in one place. Furthermore, a copy of the emails in question can be found in my spam folder - The email still gets moved but a duplicate is made in the recover deleted items folder, so the email doesn't appear in deleted items folder but in the menu that appears when you select "Recover Items recently removed from this folder" link. If I access the account from my iPhone using IOS the mail moves with no issues and does not create duplicates. I can't find any source online to help me. How to prevent emails duplicating from group I receive the email twice. Review and adjust email rules and filters in Outlook to avoid downloading duplicate emails in Outlook in different folders. However, a few moments later once the folder syncs, another copy of the same deleted email will show up and mark itself as unread. Community Home ; Products. B-You can use PowerShell command to deleted duplicates emails. If you do move the email via IOS or the site, then when you go back in to Outlook, all is okay, with just the 1 email being moved. Im not having this issue on emails sent to my other accounts. To accomplish this, go to ViewBy Category (or “By” Our customer know to email *** Email address is removed for privacy ***. Today I noticed a problem when moving emails to subfolders within Outlook. Receiving Duplicate Emails: Duplicate things such as emails are created in your inbox as a result of a large number of emails sent by your coworkers, friends, or clients. By test, if the status of an email is Unread before it is deleted, when it's deleted, it remains Unread in the Deleted Items folder. How do I fix this problem, please - my incoming emails are being duplicated. Tried in web version. Outlook Top Contributor: When my computer updated windows and added the new outlook the emails i had in some of my old folders have disappeared. I cannot delete the erroneous folders, except individually. I did not disconnect the mobile devices - which all have the same problem with multiple copies of emails and folders. This was MOVED, but since yesterday, the emails are being copied when they drag-and-drop them. I tested emailing from both Word and Excel, both times duplicate sent emails were created. After reading my email in the inbox, I move it to the subfolder where it belongs to. Good day! Thank you for posting to Microsoft Community. b. If I use the web based client I can only see the original Therefore, duplicated items appear in the archive mailbox. Logged into - Click OK and restart Outlook. Can confirm this behavior is visible in OWA in a straight browser, OWA in PWA/App mode, Outlook. I re-installed Office 2016 and Outlook on the new machine. One of the add-ins that I turned off Outlook duplicating folders Hi, I have a problem regarding Outlook, it duplicates all folders on all email accounts. I can't move emails into folders that were created with gmail. This thread is locked are you using the Outlook. See attached snip. Duplicate Outlook items can occur for a variety of reasons. olm)" as the export file type and select the location where you want to save the file. When I drag them into the subfolders, they continue to remain in the Inbox. Click on "Move": In the "Move" group, Duplicating a draft email in Outlook doesn’t have to be a hassle. Without this feature Looks like only the top-level folder are highlighted when one tries to move an email. I have created numerous folders into which I move emails in case I need to refer to them at some future date. i will start with about 50-100 then when i go into it to make sure that there are no emails that were not junk in there it starts to duplicate all the emails in the folder ever few mins till i am able to clear the folder of all emails then it will stop duplicating. Every time someone sends an email to the shared email address, there will be 3 copies in the shared folder (e. Bing; Gaming and Xbox When I drag an email message from the Inbox to a subfolder using the new Outlook (Windows 11), it doesn't highlight the folder to indicate which folder I'm dropping it into. Does anyone know why this is please? Moved from: Email / Sending, receiving, and reading email . office365. (for example Outlook or native email app on mobile) to check which device may be the cause. You can vote as helpful, but you cannot Outlook email opens full size on my main screen monitor, however, when I grab the title bar to pull it to my second screen, the email minimizes to a small square, showing just a small part of the title bar with an option to completely minimize or maximize. Why there are a variety of duplicate emails in Outlook? Possible Causes of Duplicate Outlook Emails. Updated: Checking for size surprisingly missed a number of dupes, even for otherwise identical mail items. I am using the NEW version on my MacBook Air. ” In my Rules, there is no option for “Move messages from:” and only “Edit Rules” and “Apply” and on the Rules list, I can only set up rules for “Client Rules” and not “Server Rules” However, if you reinstall Outlook on another computer or move the email database, the next time you receive an email from that POP3 mailbox, it will result in duplicates. It's very Try running Outlook without add-ins to determine if one may be causing the issue: Start Outlook in Safe Mode by holding down the Shift key while opening the Outlook I switched to NEW outlook and am having a problem with duplicate emails. Q: Can I recover deleted duplicate emails in Outlook 365? A: Once you delete duplicate emails in Outlook 365, they are moved to the “Deleted Items” folder. Check Duplicate Items in Outlook: - Outlook has a built-in feature to find and remove duplicate items. " c. I have made sure 'save sent emails' is I did both of your recommendations. Outlook 365 duplicates emails when moving to subfolder I am trying to move some of my emails to subfolders. However, when I sent a message in New Outlook, I noticed that there are two copies of my other sent emails that are saved in my sent items folder. puts it on the "All Mail" folder) and also puts a copy of the email to the folder (i. Also I created folders in the shared mailbox which were also duplicated in my personal mailbox. I'll try now to delete and install the account again. Hello, i am having an issue with Outlook App where in the junk mail folder i get duplicate emails constantly. Emails are also duplicating there. How to remove Outlook duplicates, including email, contacts, appointments, and tasks. I checked my rules and found that I did have rules that were similar in that they looked for different items in the In Outlook 2010 the email would automatically delete when moved. I have outlook and set up my email through this (IMAP). During that process it is neccessary to exit our email archiving solution, because it is no longer supported with exchange 2016. . I have found multiple possible solutions for this exact issue but they are all directed to I am using Outlook Build 13001. 68 (22121100), the email jumps back to the inbox. Is this a bug or is there a setting I can change? Skip to main content. I am experiencing a similar problem to that of Office 365 Outlook, only I don't have 365. 5. Cached mode on/off no difference. I've got 74 emails in my inbox. I noticed, that if I open the email with gmail first, and then move to any folder with outlook, this issue does not happen. Is this possible? Where can I access this? or is. Tips and Tricks for Duplicating Emails Efficiently. I recently starting using Office 365 on a mac. My sent box shows emails being sent from my gmail email address within outlook (Office 365) twice. Tried using a different Email account. Solution. Wait for the update process to complete, then restart Outlook and check if the issue persists. The 3rd sub folder and its emails, created for those emails which did not possess an original folder, have gone from the whole of Outlook. How can I set up the outlook rules and avoid unnecessary duplicates? This is the rule that I have set up: I would suggest you could create a rule in outlook to move the emails with addressed the shared mailbox to the deleted items. optonline. com account setup as an exchange account and an imap account using my own domain. I've tried this on multiple shared mailboxes, and they all have A forwarder has been set up from 10 other email accounts to this one. com web version to access your account or through the Outlook desktop I was recently reorganizing my inbox and moving most items into various subfolders. As per the description you have shared, I understand that you want to clarify about sending duplicated emails when recipient is on multiple distribution list within the contact group. PLEASE I am using the NEW version on my MacBook Air. I have to then Move the messages, and that will allow me to create an actual Junk folder. Read time 5 minutes. Now I get the same emails in both folders even though the deleted rule no longer appears in manage rules. When I checked the Storage it told me to free up 154. They are also in the folder that i moved them to so now i have duplicate emails. Thank you for posting your questions on our forum. To do this: a. I also imported my . Everything has been working well for years and then this week Gmail is sending 2, 3 or sometimes 4 duplicate emails to all parties. For example, you can create a rule that automatically moves all emails from your boss to a specific folder, or a rule that flags all emails with a certain keyword in the subject v) with Outlook closed, copy his PST file to the new computer d) on the new computer, add the PST file to the Outlook profile by going to <File> --> <Open & Export> --> <Open Outlook Data File> --> browse to the PST file, select it to add it to the Outlook profile. Based on the description, you are seeing duplicate of emails that are sent using the mail app on MAC. Issue: I keep on getting duplicate messages in my outlook inbox for any emails sent to one of my gmail accounts. Use the Categorize Outlook Items utility to remove marks, categories, and flags. While the messages are moved to that folder and do not appear in my Inbox, most of them are being duplicated in my Medical Emails folder. within the original email. For example today: this morning when I logged onto my computer and opened Outlook, in came 579 emails - all ones I'd already received. Outlook Management I was able to move the Outlook ZZarchive e-mails to the folder where they belong eg. If the answer is helpful, please click "Accept Answer" and kindly upvote it. Close Outlook and go to Control Panel-> Mail-> E-mail Accounts-> tab Data Files. Outlook moves it properly, but Gmail archives the email (i. This is causing a lot of confusion among st other users that work in this public folder and it’s duplicating work. Dear Ken Kleban. I am experiencing problems with emails duplicating themselves within folders after having been moved out of the Inbox. Why Are My Emails Duplicating In Outlook – Reasons Explained. I started searching for the solution to fix it. Select your Gmail account and click "Remove. I am using Outlook 365 on a MacBook Pro (Version 10. com web? When did the problem started? I decided to try the new Microsoft Outlook. I am under the belief that it is a bug in Outlook new. 2) with imap incoming port 6143 and outgoing port 6125. com, Hotmail. Community and you can either manually move messages from the primary mailbox to Online Archive mailbox, Use your online archive I truly understand that you are experiencing an issue with your Outlook where your sent messages are being duplicated in the drafts folder. Verify if any add-ins are installed in Outlook and try disabling them to see if the issue persists. I believe the problem happens when moving an email to another folder. To check and delete your Outlook rules, you Removed my Email from Outlook and re-added it. Based your description：Outlook rule to delete duplicate emails (duplicates because of aliases and forwarding, not server errors)? I would like to cooperate with you working on this case. Skip to main content. I have unsynced my business email and all mobile devices. 2. *** Email address is removed for privacy ***) includes 3 people (A, B, and C). Label in Gmail) I specified in Outlook. app (we recently switched from kerio to Office 365) didn't produce duplicates like this, I assume it checked the message-id. Sorting the emails by subject, sender, or date can make it easier to spot duplicates. And: Does not work. Emails are also duplicating there . Outlook is in non-cached mode and it's a hosted account with Office 365. e. Create a CSV file - stored under the path in StrPath to create a external reference to Outlook of the emails that have been moved. I had folders within the saved mail folder and on changing and updating all folders within the saved mail folder have now disappeared and left a saved mail folder with no folders within it. I have searched on the criteria of those emails and nothing. My mailbox is full so I can't send or receive messages. I turned my computer off when I went out at lunch and turned it back on this afternoon. Community. For this, for this, to stop incoming messages from being marked as important, you can turn off the "Focused Inbox" feature in Outlook. Hi Paul Trowbridge, Thank you for choosing Microsoft community. I was going to move my AOL account mail to something else, but I'm concerned it's a bigger I have one outlook account, and two gmail accounts in my Outlook email app. When I went to move the emails into a subfolder, all the emails disappeared. Connect to your original pst-file by File-> Open-> Outlook Data File and once opened move all the newly received e-mails to that pst-file. Another way to remove duplicate emails in Outlook is by using the "Rules" feature. i have ran a When I move an email from my inbox to the online archive folder in New Outlook for Mac 16. Based on your description, I'd like to confirm if the sender sent this email via the Outlook desktop client. After this incident, I noticed that there are multiple double of all my sent items in New Outlook. Web-Based Outlook Sending Duplicate Emails Good morning, I have a few remote users that only have access to the Web version of Outlook and when they send external emails, sometimes the email is sent twice to the recipient. Let me help you with your concern regarding duplicate emails. These ports are fixed by the service provider so I cannot try others. com After that in Yahoo I moved an email into that new empty folder that just appeared as a result of being resynch with Outlook. I see this across all platforms: in Outlook, in Mac desktop webmail, iPhone webmail, on Safari and on Firefox. If you have extra questions I have both a personal email account and a shared email account in work. If the rules for sorting or moving emails are set up incorrectly, they might mistakenly direct #2 Review Email Rules and Filters:. Listed below are some possible causes of duplicate Outlook emails: Different Outlook rules were set up for the same email, causing the message to be copied to multiple locations. If you have just a few duplicates, it may be easiest to manually remove them. Let’s address this and find a solution. To fix this problem, use one of the following methods: Disable the archiving policy until the IMAP migration process is complete. I would recommend that you post this concern in our Outlook UserVoice. - Another possible solution is to check your Outlook rules and delete any rules that may cause duplicate emails. If you have not emptied the “Deleted Items” folder, you can recover the deleted duplicate emails by navigating to the folder and moving them back to the desired location. So instead of the email having 3 lines. The strange thing is that in Outlook does not appear duplicated, but only in gmail. Apple Mail. When opened inside Gmail (Chrome browser), the signature looks correct as well. To clarify this case, I did further I set up several rules to move medical science messages to a folder entitled Medical Emails. I use Outlook web (not the desktop app) and I seem to have suddenly been posed with an irritating issue (maybe some setting got changed) Whenever I reply to an email conversation (I've the "Group emails" setting ON), I noticed that the inbox shows two emails on every successful outgoing email (screenshot below). Because there are times that the Outlook takes a while to sync specially if you are moving a large number of emails or you are doing multiple tasks. Merging several . Why is this happening? It's been an ongoing issue. If you want to make sure any email becomes Unread once you click on it, you may consider setting "Mark items as read when viewed in the Reading Pane" to be I have Office 365 Home. Checked Outlook OWA deleted items folder which has only one item listed but desktop client keeps duplicating the emails. 1) I’ll delete an email and it will create a duplicate in the trash. You can Original Title: "Duplicating Task List" I am using Microsoft Outlook for Mac 2011, whenever I flag emails it gets duplicated in the Task List how do i avoid this. I've tried the cleanup utility and that doesn't find them. I get the same issue on a Windows 11 machine. A duplicate of the emails received in the shared mailbox are also received in my personal email account, which clearly means double the work in managing the emails received. Appreciate any thoughts on where to look next. Clear Outlook Cache: Sometimes, cache corruption can lead to unusual behavior. If I then try Whenever I delete an email, it immediately sends the email to the trash just as it should. Neither is there a problem if you do it directly on the Yahoo email website. com, or something else. After doing the online repair of Office 2019, Outlook is still creating two copies in the sent folder. To clarify this case, I did further Hence you can manually delete or move the messages later, confident that your data is safe. Unfortunatley this archiving solution creates a copy of an archived mail everytime it is moved to a different place in the mailbox. Rules allow you to automatically move, delete, or flag emails based on specific criteria. Incorrectly configured Outlook rules for incoming emails. May we know the process you are doing in moving your Outlook. This email is then dealt with and the CSR moves it to a subfolder under another folder called "Completed". Does anyone know why this is please? Is it an essential component or can Home » Email » Outlook » 3 Ways to Duplicate Emails in Outlook. Check the settings to make sure they are correct. You can vote as helpful, but you cannot reply or subscribe to this thread. 3 Ways to Duplicate Emails in Outlook. I have used Outlook for years and haven't had this occur before. Outlook Management. I have a client who deletes an email from inbox and Outlook duplicates the email in deleted items folder and mark the duplicated email as unread. Based on your description, it seems that your problem also appears on OWA (Outlook web app), if so, then I would like to ask you if you mean that your problem is on both the Outlook desktop client and OWA, if so, g iven that your problem occurs on both the Outlook desktop client and OWA (Outlook web app), this indicates that the problem is most likely in the Click on the Subject column to arrange all the calendar items by subject. When sending an email from the Outlook Web App, it only creates a single sent item in the Web App sent folder. I also use the iPhone Outlook app this is where my issues have started. It looks like I'll have to be patient and delete the hundreds of folders in my Deleted Items folder. When i reply to keep support in the thread its cc'd but then when the customer then responed *** Email address is removed for privacy *** and *** Email address is removed for privacy *** are both copied and i get 2 copies of the same email. Anyone have a Outlook 2013 . 123_shared). Respect privacy and confidentiality guidelines at all times. When I navigate to the map where I moved the emails, they are still there. Click on the "File" menu and select "Export". We have a shared email inbox at work and I would like to see the history of when and where an email was moved around between the folders, and by who. Please go to Outlook on the web, and move your email from inbox folder to another folder and check is this email has successfully moved in Outlook desktop client. The user then goes through all the emails and deletes the forwarded emails but keeps them in the deleted items folder as a backup. Microsoft. Once the folder was emptied I deleted it. There were 280000 emails in the Deleted Items folder and alot of it was Outlook iOS Duplicating Emails Hello all, I use Office 365 and have Outlook installed on my Mac and configured as IMAP. You could refer to the following steps to create the rule: 1. When I receive an email in inbox, I read it, reply, then move How to avoid duplicate messages when using Microsoft's Outlook's Rules Wizard to move messages. (The Scanpst. Mastering the skill of duplicating emails in Outlook can significantly enhance our productivity. In Outlook for Mac, select the emails that you want to export. I've contacted AOL, who tells me it's the exchange server and to contact Microsoft. Hi, is there a way in outlook to prevent duplicate emails appearing when the message has been sent to me twice, once via my email and once via a group that I'm in? I need to remain in the group as some emails AREN'T cc'd to me too, but it's an annoyance and a bulk to have many emails coming through twice. Step 1: Open Outlook and go Removed my Email from Outlook and re-added it. Go to your Outbox and delete any cancellation messages that were generated. Is this a personal account or a work/school account? How do you access your email when sending/receiving emails? Is it through the Outlook mail app or on the Outlook. You can undo the message expiration using the Set Thanks for your reply, Diane Poremsky. I hope this helps. #4 Fix Server Duplicates: Sign in to your Outlook. I have multiple duplicates of emails and folders. Stop the migration batch to prevent more duplicate items from being created. In the Folders section under Deleted Items, there were 300 copies of Outbox. com, @hotmail. Good day! Thank you for posting to Microsoft Community, we are happy to assist you. To do this, right-click on the folder and We recommend checking out the following resources for help in regaining access to your account: Emails getting duplicated when moved to another folder (new Outlook for When I drag an email from my inbox to a specific Outlook folder, it creates a copy instead of moving it! Is there a way to avoid such an unpleasant function and to have the email 3. You can vote as helpful, but you Outlook 2007. 6. To remove duplicate contacts , notes , tasks , journal and calendar items, please try another MAPILab software title for Outlook — a Duplicates Remover for Outlook . exe for PST files) to repair Outlook PST files. If I delete the now duplicate email in the Inbox, it also deletes its duplicate email in the subfolder. Outlook appears to have created an "Important" folder which holds duplicates of all of my emails. There was a bad recovery process when E-mails were recovered from different PSTs and thus duplicating some emails. 1 - Duplicate emails for every email I receive (Rules are set to Move not Copy & set to “If any conditions are met” & set to “Do not apply other rules to messages that meet these conditions. If you import messages from EML, MSG, PST, and other files As it states, I have a user that previously was able to move emails from a mail-enabled public folder, to a sub folder of this. 14. Additionally, you must manually remove the duplicated items from the I like to keep my email files on my local computer. Click on Update Options and select Update Now. Why does this happen and how do I correct the issue? This thread is locked. I have tried shutting down/restart, and I have also looked online for a resolution and cannot see one. net) with the port # and SSL. Choose "Outlook for Mac Data File (. I drag the email from the inbox to the correct topic sub folder and all is well for awhile. Select the duplicate calendar entries. Extra notes: I setup my Google account using iMap because when I first attempted to add it as a Google account the rules option was blanked, so I had to go down the iMap route. I'm checking my emails (duplicated emails) frequently! Just as a file cabinet contains folders to help you organize your documents, Outlook gives you some ways on how to copy messages between folders. Type of abuse. I know this is a terrible way of managing mail but whats done is done. Emails getting duplicated when moved to another folder (new Outlook for Windows) Split from this thread. Select the the original pst-file and press Set as Default Select the other pst-file and press Remove. pst files into one. If your folder isn’t listed, select “Other Folder” and select the folder from the “Choose Folder” dialog box. This happens when multiple coworkers receive the same email and move it to the same location. I use Windows 7 Platform with MS Outlook 13. I did both of your recommendations. Yes, Engelsen FadOf course I have checked on Outlook. Create a new email account profile by clicking "New" and follow the prompts to add your Gmail account back to Outlook. How do I solve this issue? Moved from ( Outlook. What i would expect user 1 to receive is a email with three lines but what actually happens is that user 1 receives the email but with . Whether you want to save a copy of an important email Don’t worry; this will not delete your emails or data. Duplicate emails every time I open Microsoft Outlook Every time I open Outlook I receive all my old email messages again. 4. The migration process seemed to be duplicating emails within the mailbox multiple times while migration it - most emails have copied themselves 20 or more times. Daily when i open my outlook emails that i previously read and moved to a specific folder are repopulating in my inbox. When moving emails from a shared mailbox inbox to another sub-folder within the shared mailbox, a duplicate copy is created in the inbox folder. I The shared email address (e. 67 of space to receive emails. Outlook will move the messages to a special POP folder instead. exe that comes with E3, Outlook for Android. Then I have to recreate it, from an actual computer. For Outlook on Web: Hi JOANNMCDONALD, We apologize for the delayed response. Duplicate emails can appear as a result of some issues with mail servers, especially when Leave Messages on the Server settings option is enabled. It now has 5, Where the first email from user 1 has duplicated. com / Email / I have Office 365 Home. Dear Sam CJ,. Unnecessary copies of emails, appointments and meetings, contacts, tasks, notes, and journal entries can appear unexpectedly and interfere with your work. Other than having the rules Duplicate Outlook items can occur for a variety of reasons. User account cannot be accessed. Based on your description, I know the scenario you met. I turned off all add-ins. com . Other than that the folders seem to be independent. pnet farsh ugnpkz xcxq onpcem uuf pqyln hsldd jhbf ykl